Your email.
Owned. Forever.
A permanent archive on your own hardware that pulls every message from any account — or an entire hosting server — into storage you control. Deleted at the source? Your copy survives. Forever.
Pay once. Never renew it.
Unlimited accounts, unlimited archived volume, on hardware you already own. Support and on-site setup are both optional add-ons — not conditions of the licence.
Cloud email is rented,
not owned.
Your professional history lives inside an account controlled by someone else. Close a Google or Microsoft account? Get locked out? Provider shuts down? Years of correspondence vanish.
Exports are one-off, incomplete, and rarely repeated. Provider lock-in means leaving costs you your history. Solo professionals — lawyers, accountants, consultants — increasingly need retention for compliance but have no affordable, self-controlled tool.
Own your
inbox.
It's your history. Stop renting it.
Deleting a message on the original account never deletes it from your archive. Your local copy survives account wipes, provider shutdowns, and accidental clicks. You own the copy.
Deleted at the source ≠ deleted here.
Every message is stored as a plain file on your own disk, not locked inside a proprietary database. That makes backups, moving to new hardware, and long-term storage straightforward — the format will outlive any provider.
One setup. One dashboard.
We handle the setup — you get one simple dashboard to add accounts, watch sync status, and choose between archiving (nothing deleted) or mirroring. No scripts or manual maintenance on your end.
The Digital
Sovereignty Trinity.
The Mail Archive Stack is one piece of a larger idea: stop renting your digital life. Own the three things that most people rent, and nothing can disappear.
A domain you control at a registrar that cannot suspend it. Cloudflare, Porkbun, Gandi.
Static files on infrastructure that cannot delete them. Self-hosted or provider-independent.
A permanent local archive that survives any provider action. This is the piece most people are missing.
ACTIVEOwn your domain. Own your website. Own your email. Then it does not matter what happens to any provider — nothing disappears.
How it
works.
Connect your accounts
Add any email account — Gmail, Fastmail, Outlook, your own server. Or archive an entire hosting server in one job, without needing every individual mailbox password.
Sync happens automatically
New messages are pulled into your archive automatically, checked every few minutes. Deletions on the original account never remove anything from your archive.
Browse from any browser
Your archive opens in a simple read-only mailbox view — nothing can be sent from it, so there's no risk of it being misused. It stays there even if the original account is gone.
Three ways to buy
an email archive.
There are three models on the Malaysian market, whichever vendor you end up buying from: an add-on sold alongside your web hosting, an archive run for you by an IT outsourcer, and a compliance platform with retention policy controls. All three keep email. This table compares the models on what they cost you and what you end up holding — and it credits them where they are genuinely strong. Where a vendor does not publish something, the cell says Ask rather than guessing.
| Capability | Mail Archive Runs on your hardware. Paid once. Your own disk — no cap | Hosting-Bundle Archive Add-on sold alongside your web hosting, billed monthly. Shared 60 GB plan | Managed IT Archive Run for you end-to-end by an IT outsourcer, quoted per project. Not published — ask | Compliance-Suite Archive Sold as a compliance platform with retention policy controls, quoted per user. 25 GB per user, averaged |
|---|---|---|---|---|
A price you can read without a sales call | ✓ | ✓ | Ask | Ask |
One payment — nothing to renew Monthly and annual managed services are a recurring line item. This is not. | ✓ | — | — | — |
No archive cap to grow into Caps are per plan or per user. Once you hit one, you are negotiating an upgrade. | ✓ | — | Ask | — |
The archive files sit on your own disk Every other model stores your mail in the vendor’s own infrastructure. | ✓ | — | — | — |
You can open and back up the files yourself Where a vendor will export for you, it is quoted as a paid job. | ✓ | — | — | ◐ |
Buy it yourself online, today No discovery call, no quote turnaround, no waiting on a proposal. | ✓ | — | — | — |
Help is optional, not a required retainer Support is a checkbox you can untick. It is not a minimum engagement. | ✓ | ◐ | — | — |
Works with the mail you already run Managed IT providers are genuinely broad here — Microsoft 365, Google Workspace, POP3, Postfix, Zimbra. | ✓ | — | ✓ | ◐ |
Deleting at the source never reaches your copy The one row we all pass. Compliance archiving is genuinely good at keeping mail. | ✓ | ✓ | ✓ | ✓ |
Column headings describe purchasing models, not individual companies, and no vendor is named or linked. Where a model is marked as partial it is because the vendor publishes that capability under conditions — a paid export service, a bundled engagement, a per-user allowance — not because the capability is missing.
Four questions
worth asking anyone.
Take these to whichever vendor you are talking to, including us. We have already answered all four on this page.
“Who owns the file?”
Get it in writing. “It’s in our system” is a rental agreement, not ownership.
“What happens to my archive if I stop paying?”
“It is deleted” means your history was a rental all along.
“Can I open it without you?”
If restoring or exporting is a paid project, you have custody — not ownership.
“What is the cap, and what happens when I reach it?”
A number you were not shown before you signed is a number you will pay later.
Why you
switch.
RM 60 a month is RM 720 a year. Every year. For a file you still don’t own.
A published monthly add-on from a local web host runs at RM 720 a year, against a shared storage allowance, inside their platform. Ours is RM 600 — once. It breaks even inside the first year and then costs nothing for the next ten. You are not saving 17%. You are ending a monthly bill on your own history.
No retainer. No minimum engagement. No annual “platform fee.”
Support here is a checkbox on the order. Untick it and nothing breaks — the archive keeps running, the licence stays valid, the data stays on your disk. Where competitors bundle help into a managed contract, opting out is not an option they offer.
Buy it at 11pm on a Sunday. It works immediately.
The licence is in your account the moment payment clears, and your domains are activated from that same screen. No account manager to brief, no discovery call to schedule, no three-day quote turnaround, no “let me check with the team”.
Your next hire inherits ten years of context.
When someone leaves, their mail usually leaves with them — or sits in an account nobody owns any more. Here the archive is a read-only view over your files, addressable by whoever needs it. The institutional memory outlives the payroll.
“Unlimited” is a strange word to find next to a page of numbered boxes.
No cap on how many accounts you connect, no cap on total archived volume, no per-user metering to renegotiate in year two. The only limits are the two domains and the disk you already own.
Retention without the compliance-suit sales call.
Legal, accounting and medical practices are told they need six to ten year retention, then quoted a platform to deliver it. If your actual requirement is “keep it, find it, prove it was never changed”, that is a much smaller problem than the one you are being sold.
Why this
wins.
| Capability | Mail Archive | Gmail Takeout | MailStore | DIY Sync Scripts |
|---|---|---|---|---|
| Permanent by design | ✓ | — | ✓ | — |
| Web UI for browsing | ✓ | — | ✓ | — |
| Customer-owned archive storage | ✓ | — | — | — |
| Server-source archiving | ✓ | — | ✓ | — |
| One UI for all accounts | ✓ | — | ✓ | — |
| Runs on any OS (Docker) | ✓ | ✓ | — | ✓ |
| Automatic scheduled sync | ✓ | — | ✓ | — |
The difference is by design, not a setting you could toggle off — deletions never propagate, and the archive is built to be yours from day one.
Buy a license.
One purchase, forever. A perpetual license covers up to two exact domains or subdomains across unlimited devices. Add your domains from your account after payment and enter the license in your own Mail Archive installation.
One-time payment · launch price ends 31 October 2026
- Up to two exact domains or subdomains
- Unlimited devices
- Unlimited accounts and unlimited archived volume
- Perpetual — no renewal
- Domains managed from your account after purchase
By purchasing, you agree to the Mail Archive Terms.
On-site setup.
Optional. You provide the PC, laptop, or server. MERC installs and configures the archive on site, connects it to your existing mail environment, and hands it over ready for use. The software license is sold separately.
One-time, optional
- On-site installation and archive configuration
- Scheduled syncing and browser-based archive setup
- Basic backup guidance, documentation, and on-site handover
Keep remote help available after setup for troubleshooting, software updates, configuration assistance, and one annual archive health check. Your hardware and archived data remain yours. On-site support is quoted case-by-case.
Per year
Remote Mail Archive Setup.
We configure it with you.
Tell us about the PC, laptop, or server you provide. MERC installs and configures the archive remotely, while your hardware and archived data remain yours. On-site support is quoted case-by-case.
Is my mail safe?+
Yes. The archive only runs on your own hardware and is not exposed to the open internet. Passwords are stored securely and are never shown back in the interface.
What if I delete a message at the source?+
By default, deletions on the original account never remove anything from your archive. It stays as a permanent, unchanging copy — messages stay in your archive forever.
Can I run this on Windows?+
Yes, on any Windows machine that supports Docker. We handle the setup as part of remote installation.
How do I back up my archive?+
Your mail lives as plain files on your own machine, so you can back them up with any standard backup tool. No proprietary format, no vendor lock-in.
Can I archive an entire server at once?+
Yes — we can connect to a shared hosting server (cPanel, Plesk, Virtualmin) and pull every mailbox on it in one job, without needing each individual mailbox password.
Is there a limit on how much I can archive?+
No cap on the number of accounts you connect and no cap on total archived volume. The only boundaries are the two domains your licence covers and the disk you already own — which is the point: there is no per-user metering to renegotiate later, and no storage invoice waiting to happen.
How does this compare with a managed email archiving service?+
Managed archiving genuinely does the job of retaining mail well, and the comparison table on this page credits it where it is strong. The difference is ownership and cost shape. A managed service stores your mail in the vendor’s infrastructure, is billed per project or per user, and is quoted rather than published. Here the archive is a set of plain files on your own disk, bought once, with support available but never required.
What happens after the launch price ends?+
The licence is perpetual either way — there is no renewal and nothing to cancel. The launch price is a limited-time reduction on the purchase price. When it lapses, the standard price applies to new purchases; licences already bought keep working exactly as they do today.